Bureau meeting 28.01.2012 Kryoneri, Greece

Minutes of the Bureau meeting,
of the European Youth Centres Network
Kryoneri, Greece 28.01.2012

PLACE: The Seminar House “Elisson”,
in 20200 Kryoneri Korinthias, GREECE

DATE: 28.01.2012 from 08.30-10.00 and 16.30-17.30.

PRESENT: Viv McKee (UK), Erika Munkova (SK), Ritva Saarikettu (FIN), Panos Poulos (GR),Jurij Sarman (SI) , Michaela Tuzilova (CZ)

AD.1. Opening of the Bureau meeting
The President of ENYC, Viv McKee, opened the Bureau meeting and welcomed everyone present.
Viv McKee, ENYC president, clarified issues around voting eligibility and established that quorum was reached, because 7 members with voting rights were present.

Ad.2: Adoption of the Agenda
The President presented the agenda of the meeting as previously circulated by the General Secretary before the meeting.
No suggestions for changes to Agenda were presented.
The agenda of ENYC Bureau meeting in Krioneri was adopted.

Ad. 3: Membership of the Network
The President requested that the Treasurer, Panos Poulos present a report on Membership status.
Panos Poulos explained that ENYC has 13 full members and 2 associate members. 11 members have already paid membership fee for 2011, which shows that ENYC membership is stable and that member organisation are attending activies. More about membership fee at Ad. 4 report of the Treasurer.

List of members (12) and associate members (2) is:

NO
COUNTRY
ORGANISATION

ENYC MEMBERS

1
Armenia
Armenian young women’s association
2
Bulgaria
Network of Youth Centres “Major”
3
Czech Republic
National Institute of Children and Youth of Ministry of Education, Youth and Sport
4
Finland
Finnish Youth Centres organisation
5
Greece
Youth Centre Corinthia
6
Italy
EURO-NET
7
Luxenbourg
Training Centre Eisenborn
8
Slovakia
Centrum volneho casu Junior / RegionalYouth Center in Banska Bystrica
9
Slovakia
CVČ – Regionálne centrum mládeže / Regional youth centre

10
Slovenia
Youth Network MaMa (ENYC section)

11
Slovenia
CEZAM Ruše
12
Turkey
S&G – System and Generation Association

ASSOCIATE MEMBERS
1
Croatia
Youth Centre for Non formal education-Creators, not consumers
2
Macedonia
Youth Centre creACTive – Kavadarci

It was also clarified that the invoice for membership fee for 2011 was not given to United Kingdom, because there is no organisation that would be member of ENYC. Due to that, United Kingdom will not be member of ENYC in 2012.

The President opened discusion about system for membership. The Treasurer explaine that system established by the Bureau is working; documents for membership request are on website of ENYC where they can be dowloaded. Trasure will also send invoices after the General Assambly.

Ad. 4: Report of the Treasurer
The report of Treasurer for the period of half year 2011 was presented to ENYC Bureau members. The Report is in Appendix 1. The Treasurer explained that ENYC is in good financial condition. 11 members have paid membership fee for 2011 as evident in the financial report, while United Kindom was not given invoice and Youth Centre Corinthia from Greece have payed membership fee 2012.
The actual financial situation of the ENYC is 5368.84 EUR€ at the bank account.

Panos Poulos explained the situation in Corinth, Greece and why they did not pay membership fee 2011. They have paid membership fee by cash 2012 by covering costs of General Assambly 2012 in Greece.

Ad: 5 Modification of the Statues

Bureau has given proposal for modification of the Statues to ENYC members. This proposal will be presented in General Assembly 2012. Secretary President presented proposal as previously circulated by the General Secretary before the meeting to all members 15 days before the General Assembly. Appendix 2
sirculated proposal
Proposal 1: Modification of Article 1: Moving the legal seat of the Network from Strasbourg to Auvergne (Clermont-Ferrand province) in central France.
Proposal 2: Modification of Article 11: Change of Article’s 11 restriction, which doesn’t permits the candidature of Bureau members being more than 2 terms in office.
Proposal 3: The elections of the new Bureau are due in May 31, 2012.
The Bureau proposes that the elections are held in January 2013 as this will allow agreed changes to statutes to take full effect.

Ad. 6: ENYC Strategic Plan
Viv McKee explained that ENYC strategic plan 2011 – 2014 was circulated among members. The Bureau worked and made changes to the ENYC strategic plan.

ENYC Bureau accepted the document ENYC STRATEGIC PLAN 2011 to 2014 (Bureau meeting, Kryoneri, Korinthias (GR), 28.01.2012). The document is in Appendix 3

Ad. 7: Elections

The Bureau did start preparation for elections that will be held in GA in the afternoon. The proposal of modification of statues and election of new Bureau was acreed. The proposal will be presented to GA in the afternoon.

The Secretary General has sent invitation to the members for posisions in new Bureau.
The Bureau will at the same time open recruitment for positions of Presidaet, Treasurer and Secretary General. The Bureau requires that new President,Treasurer uses the help of exTreasurer for 18 months and new Secretary General use help of exGeneral Secretary for 18 months.
The s´description of the role and tasks of President, Secretary General and Treasure will be sent to the members who can prepare their proposals before next elections of the Bureau.

Ad. 8: Operation plan 2012
Detailed operation plan for 2012 has been prepared and accepted by ENYC board:

What
Who
Help
When

Agreement for support for new postholders to be put into requirements for election
Viv
Ritva, Panos
December 2011
not happend / will be 2013
Collection of statistics
(to collect data, to know what ENYC is and to get data to represent ENYC)
Uroš
Ritva, Panos
December 2011
not happend
(Ernestas)
Bid writing process has been agreed, is working and available to ENYC members on website

Panos
Done
Papers about training, quality, youth work and voice of young people will be published on ENYC website
Viv
Panos
Ritva
Emanuel and all members
December 2011
not happend
Skype meetings will be used as back up communication
Burea

ongoing
Delegation has been agreed by the Bureau
Burea

ongoing
5% charge agreed by Bureau
Burea
All members
ongoing
Mobility office will prepare invitation to members to send dates when they will prepare reports about their work for the webpage.
After that will send reminders according to deadline when members need to send reports.
Panos
All members
monthly
Write to all members to seek proposals fro 2012 work plan
Draf proposals
Prepare annuall calendar with bidding deadlines
Ritva

Ritva

Ritva
All members

Viv
Begining November

Begining December
Done
Members should try to answer emails within two weeks
All members

Not happend
Quality linkt to CoE
Viv
All members
ongoing
Bureau decision to be agreed by GA in 2012
ritva
All members
GA 2012 Done
Bureau member to identify possible expertise in European activity for future discussions
Bureau

GA 2012 not happend

Written by
Ritva Saarikettu

President
Viv McKee